Privacy Policy

Shooting Club ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform at shootingclub.app.

1. Information We Collect

1.1 Information You Provide

We collect information that you voluntarily provide to us, including:

• Account Information: Email address, password (encrypted), first name, last name, phone number
• Profile Information: Address (street, street number, zip code, city, country), avatar/profile picture
• Emergency Contact Information: Emergency contact name and phone number
• Club Information: Club name, address, website, logo, description, and other club-related data
• License Information: License ID, license types, license status (safe/unsafe)
• Training Information: Training slot bookings, session logs, scores, and performance data
• Content: Posts, forum topics, replies, comments, and other user-generated content

1.2 Automatically Collected Information

When you access the Platform, we may automatically collect:

• Device Information: IP address, browser type, operating system
• Usage Data: Pages visited, time spent on pages, links clicked
• Cookies: Session tokens, preferences, and analytics data (see our Cookie Policy)

2. How We Use Your Information

2.1 Primary Uses

We use collected information to:

• Provide, maintain, and improve the Platform
• Create and manage your account
• Facilitate club membership and management
• Enable training slot bookings and scheduling
• Track safety statuses and license information
• Send notifications and important updates
• Communicate with you about your account or the Platform
• Enforce our Terms of Service
• Respond to your requests and support inquiries

2.2 Email Communications

We may send you emails for:

• Account verification and password resets
• Training booking confirmations and cancellations
• Important Platform updates and security notices
• Notifications based on your configured preferences

3. Legal Basis for Processing (GDPR)

For users in the European Union, we process your personal data based on:

• Contract Performance: To provide the services you've requested
• Legitimate Interest: To improve our Platform and ensure security
• Legal Obligation: To comply with applicable laws and regulations
• Consent: Where explicitly provided (e.g., for marketing communications)

4. Data Sharing and Disclosure

4.1 Within Clubs

Information you provide in the context of a club (e.g., profile information, training data, posts) may be visible to other club members and administrators as necessary for club operations.

4.2 Public Information

Clubs marked as "searchable" may display basic information (name, city, description) publicly to help users find clubs.

4.3 Service Providers

We may share information with third-party service providers who assist us with:

• Email delivery (Resend)
• File storage (Cloudflare R2)
• Database hosting (PostgreSQL hosting providers)
• Analytics and monitoring

4.4 Legal Requirements

We may disclose your information if required to:

• Comply with legal obligations, court orders, or government requests
• Enforce our Terms of Service
• Protect our rights, property, or safety, or that of others
• Investigate fraud or security issues

4.5 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

5. Data Retention

We retain your information for as long as your account is active or as needed to provide services. Even after account anonymization requests:

• Content you contributed (posts, forum replies) may remain on the Platform under our indefinite license (see Terms of Service)
• Anonymized or aggregated data may be retained indefinitely
• We may retain certain information to comply with legal obligations

6. Your Rights

6.1 EU/EEA Users (GDPR)

If you are located in the European Union or European Economic Area, you have the right to:

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate or incomplete data
• Erasure: Request deletion of your personal data (see limitations below)
• Restriction: Request restriction of processing in certain circumstances
• Portability: Receive your data in a structured, machine-readable format
• Objection: Object to processing based on legitimate interests
• Withdraw Consent: Where processing is based on consent

6.2 Account Anonymization (No Self-Serve Deletion)

Self-serve account deletion is not available due to legal retention requirements for invoices and financial records. If you want your personal data anonymized, please email [email protected] and we will handle the request for you.

Important Limitations:

• Financial records and invoices must be retained as required by law
• Content you created (posts, forum replies) may remain on the Platform but be de-identified
• Anonymized usage data may be retained
• Audit logs and legal records may be retained as required by law
• Cached or backup copies may persist for a limited time

6.3 Exercising Your Rights

To exercise any of these rights, please contact us through the Platform's support channels or your profile settings. We will respond within 30 days.

7. Data Security

We implement reasonable security measures to protect your information, including:

• Password encryption using bcrypt with salt
• HTTPS/TLS encryption for data in transit
• Secure authentication tokens
• Regular security updates and monitoring

8. Children's Privacy

The Platform is not intended for users under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will delete it promptly.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. By using the Platform, you consent to such transfers.

10. Cookies and Tracking

We use cookies and similar technologies to improve your experience. For detailed information, please see our Cookie Policy.

11. Third-Party Links

The Platform may contain links to third-party websites. We are not responsible for the privacy practices of these websites. Please review their privacy policies separately.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Last updated" date. Changes are effective immediately upon posting. Continued use of the Platform after changes constitutes acceptance.

13. Data Controller

The data controller responsible for your personal information is Shooting Club, accessible at shootingclub.app.

14. Contact Us

For questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us through the Platform's support channels.

15. Supervisory Authority

If you are located in the EU/EEA and believe we have not adequately addressed your concerns, you have the right to lodge a complaint with your local data protection supervisory authority.